General


  • FLIGHTMAP is equipped with a Document Manager functionality. It allows users to upload files like word documents, spreadsheets, images or pdf’s. They can also manage links to URL’s that are significant to the organisation. Users can directly download these files, or navigate to the provided URL’s, via the Documents Management functionality.
  • Files can be uploaded and URL's can be linked on system level, to portfolios, to projects and to markets. On system level only the Administrator can upload files and link URL's. On portfolio level and project level only the relevant portfolio manager, respectively project manager can do this. Only the market analyst can upload files and link URL's to markets.
  • Users have access to uploaded files and linked URL's on these levels, according to their user role and rights.



Where to find:


  • On system level: go to 'Documents' in taskbar, then to 'Document manager', then open 'Documents' tab;
  • On portfolio level: go to 'Portfolio' in taskbar, then to 'Portfolio data', select portfolio, then open 'Documents' tab
  • On project level: go to 'Project' in taskbar, then to 'Project data', select project, then open 'Documents' tab
  • On market level: go to 'Market' in taskbar, then to 'Market data', select market, then open 'Documents' tab


Figure 1: Example view of Documents tab



Link documents


Figure 2: link creation menu


Create new document link:

    • Open link creation menu by clicking on button
    • Document location: enter an URL address to the desired document
    • Description:  text to describe its relation to that document
    • Press save to keep this settings.



Manage linked documents


 

Figure 3: Overview of stored document links


Edit links:

    • Click the icon to edit the description.
    • Press to keep the changes. Press to discard the changes.
    • Delete the link. To accept the deletion press "OK", else press "Cancel".

   

Upload documents


Figure 4: document upload menu


Upload new document:

    • Open document upload menu by clicking button
    • Click on 'Select' button to select document to upload
    • Click on 'Upload' button to confirm



Manage uploaded documents


Figure 5: Overview of uploaded documents


Options:

Open: open the selected document or double-click item.

Refresh: reload the window.

New folder: Add a new folder/map.

Delete: delete the selected item.

/  View: click the icons to toggle between grid view or thumbnails view.